When I took the barn over, I promised my boarders that they would be as involved with the finances as they were in the rest of the co-op. Specifically, I promised that I would share the numbers with them once a year so that they knew exactly where their money was going, how I was managing things, and so that if/when I ever have to raise board, it's not a surprise.
So just after the one year anniversary of buying the barn, we had our first annual financial readout, which I thought would be interesting to share here too.
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| Not AI, even though it looks like it. The place really shines in the fall. |
TL;DR: We broke even this year, and I cannot imagine trying to make a living boarding horses.
Farm Maintenance ($4,696 or 18.7% of spending)
I'm sharing these in order from biggest to smallest, and this was the biggest. It included both things we planned for (tractor winter service) and things we didn't (rebuilding the run-in shed after it flipped over).
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| "How's your savings account doing?" - Mother Nature |
Horse Feed ($4,548 or 18.1% of spending)
Literally half of this is our OTTB and the other half is the other 4-6 horses on the property. OTTB people, if you're boarding, your fellow boarders are probably subsidizing your horse's feed bill!
Farm Improvement: $3,999 or 15.9% of spending
This is the only non-essential spending on the list. This category included our new mud-free round bale feeding zone ($2,500) and new closed-motor fans. This does NOT include the Gator, which the farm paid for its half of in cash from selling the round pen and hay feeder (I personally paid for the other half).
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| We talked about this for over a year before we did it, and planned carefully for this expense from the moment I took the barn over. |
Farm Insurance: $3,489 or 15.3% of spending
You knew this would be up here, didn't you? Close to one entire boarder's check goes to insurance every month, and this is already going up next year. This includes everything - facility, liability, CCC, etc.
Electric: $2,470 or 9.8% of spending
Our electric bill is reasonable in the summer, but very high in the winter - we have aging mercury halide indoor arena lights that cost a couple dollars just to turn on, plus an electric hot water heater and water softener, and then the nine Nelson heaters running in the colder months really cranks up the bill.
Hay: $2,286 or 9.1% of spending
Edit: I originally posted that this number was $1,228, but I had miscategorized a couple of big winter checks after switching accounting software systems mid-year. Oops! $2,300 is still a pretty darn good number for feeding 5-7 horses for 12 months.
This number (which includes round bales outside from November-April and squares year round) was a lot lower than I expected it to be - and it includes delivery and storage, since our hay guy lives 5 minutes away and prefers to bring us small loads on demand rather than big loads once or twice a year. He's truly amazing.
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| Round bales on demand. Also, you see why we wanted the mud-free zone build-out this year! |
Sawdust: $1,520 or 6.0% of spending
Every time I want to complain about how dusty our barn is, I will think about how low this number is. We stall 5-7 horses half of each day year round, and despite going up a LOT this year, our sawdust bill (buying in bulk by the semi-load from a local guy) is still so cheap compared to bags.
Farm Taxes: $1,219 or 4.8% of spending
Property taxes, and ideally this will double next year. I'd like the business to be able to cover this, but I paid the spring installment myself this year, not yet having a good sense of how our finances would shake out.
Gas & Diesel: $316 or 1.3% of spending
Surprisingly low given how much time I spend on that tractor!
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| She thirsty. |
Then there were about $250 in business expenses - accounting software, setting up checking accounts and buying checks, etc.
Here's the really fascinating part (I think). That budget doesn't include:
The mortgage. If I was going to charge the boarders the mortgage, assuming we were full with 7 horses, I would have to charge each of them an additional $289 PER MONTH on top of their $375. I decided early on in the process of buying it that I would not charge the business rent for that reason, and because the farm property is an asset that we're hopefully going to get a lot of personal gain from when we go to sell it 40 years from now - it's worth it to me personally to cover that.
Labor. Remember, this is a co-op, so I'm not paying someone to do stalls, feeding, turnout or maintenance.
An income for the owner. I have a full-time job, so the barn only needs to pay for itself and ideally make just enough of a profit that we can slowly build the savings account up to "oops we need a new tractor" levels. But imagine if I was trying to make this my livelihood - I honestly don't see a way to do that, unless the facility was much bigger than 7 stalls and had some economies of scale.
All in all, I'm really happy with the first year of our finances. It's paying for itself, I'm in no danger of having to raise board anytime soon, and we should be able to make just enough of a profit to build the savings account up slowly over time.



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